Inventory Management
Keep track of your stock levels, manage products, and get smart reorder suggestions with the Qvian Suite inventory system.
Overview
The Inventory module helps you track every product in your business. You can see current stock levels, set reorder points, manage multiple locations, and get AI-powered suggestions for when to restock.
Key Features
- Real-time stock tracking - Stock levels update instantly with each sale
- Multi-location support - Track inventory across multiple warehouses or stores
- Low stock alerts - Get notified when items need reordering
- AI reorder suggestions - Smart predictions based on sales patterns
- Barcode management - Easy product lookup and tracking
- Stock adjustments - Record shrinkage, damages, or corrections
Viewing Stock Levels
The main inventory dashboard shows all your products with their current stock levels. You can filter by category, location, or stock status (in stock, low stock, out of stock).
Color-coded indicators help you quickly identify items that need attention:
- Green - Healthy stock levels
- Yellow - Low stock, approaching reorder point
- Red - Out of stock or below minimum
Stock Adjustments
Sometimes stock levels need manual adjustment. Common reasons include:
- Physical count differences
- Damaged or expired products
- Theft or shrinkage
- Receiving new inventory
- Inter-location transfers
Adjustment Records
All stock adjustments are logged with timestamps and reasons. This creates an audit trail for accountability and analysis.
Reorder Management
Set reorder points for each product to ensure you never run out. When stock falls below the reorder point, the system alerts you and can automatically generate purchase orders.
AI Suggestions
Enable AI reorder suggestions to get smart recommendations based on your sales velocity, seasonal trends, and lead times.
Reports
Generate inventory reports to understand your stock performance:
- Stock Valuation - Total value of inventory on hand
- Movement Report - What sold and when
- Aging Report - Identify slow-moving items
- Adjustment History - Track all stock changes