Accountant Guide

Your Role

As an accountant or bookkeeper, you ensure the financial health of the business is accurately tracked and reported. Qvian Suite automates much of the data entry, allowing you to focus on analysis and compliance.

Daily Tasks

• Review automated journal entries from sales and purchases
• Verify AI categorization of transactions
• Process supplier invoices
• Monitor cash flow
• Address any flagged discrepancies

Key Features

Automated Journal Entries

Most journal entries are created automatically from business transactions. Sales create revenue entries, purchases create expense entries, and inventory changes update asset accounts.

Bank Reconciliation

Reconcile bank accounts regularly to ensure system records match bank statements:

1. Import or enter the bank statement
2. Review suggested matches
3. Confirm or adjust matches
4. Add any missing transactions
5. Verify ending balance matches

Financial Reports

Generate standard financial reports:

• Balance Sheet - Assets, liabilities, and equity
• Profit and Loss - Revenue and expenses
• Cash Flow Statement - Cash movements
• Trial Balance - All account balances
• General Ledger - Detailed transaction history

Month-End Tasks

1. Complete all bank reconciliations
2. Review and approve pending journal entries
3. Process any manual adjustments (depreciation, accruals)
4. Generate month-end financial reports
5. Review variances from budget/forecast
6. Archive completed period

Year-End and Tax Preparation

Qvian Suite helps with year-end tasks:

• Generate tax-ready reports
• Export data for external accountants
• Create audit trails
• Archive financial year

Manual Journal Entries

While most entries are automatic, you may need to create manual entries for:

• Depreciation
• Accruals and deferrals
• Error corrections
• Opening balances
• Intercompany transactions

Related Guides

• Accounting Features
• Bank Account Management
• Purchase Orders