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Restaurant Manager Guide

Run your restaurant with floor and table management, menu and recipes, food cost, Restaurant Intelligence, and Consumer App visibility.

Your Role

As a restaurant manager, you oversee the dining room and kitchen flow, menu and recipes, food cost, and how your venue appears to guests. Qvian Suite gives you floor plans, tables, menus, KDS, food cost reports, Restaurant Intelligence, and Consumer PWA settings.

Daily Tasks

Start of Service

  • Review Restaurant → Floor Plan and table status (Available, Occupied, Reserved)
  • Check menu availability and Is Available on key items
  • Confirm kitchen stations and KDS are active
  • Review overnight reservations and any alerts

During Service

  • Monitor floor status and table turns
  • Support staff with table assignments and seating
  • Handle 86s and menu availability
  • Check food cost and variance if needed

End of Day

  • Review Restaurant → Food Cost summary
  • Check Restaurant Intelligence dashboard and alerts
  • Verify all orders are completed and registers closed

Floor and Table Management

Use floor plans and tables to track capacity and seat guests. Generate QR codes so guests can order and pay at the table via the Consumer PWA.

  • Floor plans - Create and edit floor plans; add and position tables
  • Table status - Available, Occupied, Reserved; view active table sessions
  • Table QR codes - Generate QR so guests scan and order from the Consumer PWA

Learn More

See Floor and Table Management for step-by-step tasks.

Menu and Recipes

Keep menus and recipes up to date so pricing, KDS, and food cost stay accurate. Link menu items to recipes for cost and deduction.

  • Recipes - Create or update recipes; link ingredients to inventory with conversion factors
  • Menu Builder - Categories, menu items, modifiers; link items to recipes
  • Availability - Set menu and item availability (dates, days of week)

Recipes and Menu Builder.

Food Cost and Recipe Deduction

Use the food cost report to see sales, food cost %, target, variance, and top cost drivers. Recipe-linked menu items deduct ingredients from inventory when orders are completed.

  • Open Restaurant → Food Cost and select date range
  • Review summary, menu item analysis, ingredient usage, and waste
  • Ensure recipes have ingredients linked to inventory with conversion so deduction is accurate

Conversion Factors

Recipe ingredients must have conversion to recipe unit set where inventory unit differs from recipe unit; otherwise cost and deduction can be wrong.

Restaurant Intelligence

Use menu engineering, daypart analysis, cost variance, table performance, and kitchen efficiency to optimize menu and operations.

  • Menu engineering - Star, Plowhorse, Puzzle, Dog; use for pricing and promotions
  • Daypart analysis - Revenue and top items by time of day
  • Cost variance - Theoretical vs actual cost; price recommendations
  • Table performance - Turns, revenue per seat, utilization
  • Kitchen efficiency - Prep time vs target, void rate, bottlenecks

Restaurant Intelligence.

Consumer App and Branding

Control how your venue appears on the Consumer PWA: visibility on Dine/Shop, description, price range, delivery/pickup/dine-in, and logo or banner. Use AI to generate a banner image.

  1. Go to Settings → Business Units → [your unit] → Settings → Consumer App
  2. Enable Visible on Consumer App and Show on Dine page (or Shop)
  3. Set description, price range, and delivery/pickup/dine-in
  4. Upload logo and banner, or use Generate with AI for a banner (cost per generation applies)

Business Unit Settings (Consumer) and Consumer PWA.

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